Website Privacy Policy

I. Data Controller

German Chamber of Commerce and Industry in Japan (AHK Japan)
Sanbancho KS Bldg. 5F
2-4 Sanbancho, Chiyoda-ku
Tokyo 102-0075
Japan
Tel.: +81-(0)3-5276-9811 
E-mail: info(at)dihkj.or.jp
Website: www.japan.ahk.de 

II. Data Protection Officer

German Chamber of Commerce and Industry in Japan (AHK Japan)
Sanbancho KS Bldg. 5F
2-4 Sanbancho, Chiyoda-ku
Tokyo 102-0075
Japan
Tel.: +81-(0)3-5276-9811 
E-mail: info(at)dihkj.or.jp
Website: www.japan.ahk.de

CEO: Marcus Schuermann

III. General Information Regarding Data Processing

1) Scope of Processing of Personal Data 

In principle, we collect and use personal data of our users only to the extent it is required to provide a functioning website as well as for our content and services. The processing of personal data of our users is carried out regularly only after consent is given by our users. An exception applies in cases in which a previous obtaining of a consent is not possible for actual reasons and where the processing of data is permitted on the basis of statutory provisions.

2) Legal Basis for the Processing of Personal Data 

To the extent that we obtain consent from the data subject for the processing of personal data, Section 6 Subsection 1 lit. a EU General Data Protection Regulation (GDPR) serves as legal basis for the processing of personal data. For the processing of personal data required to execute a contract whose contractual party is the data subject, Section 6 Subsection 1 lit. b GDPR serves as legal basis. This also applies to processing that is required for the execution of pre-contractually measures. If such processing is required to maintain a legitimate interest of our company or a third party, and if the interests, basic rights and fundamental freedoms of the data subject do not outweigh the former interest, Section 6 Subsection 1 lit. f GDPR serves as legal basis for such processing.

3) Data Deletion and Storage 

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the retention period for personal data, we consider the amount, nature, sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

III-A) Provisioning of Website and Creation of Logfiles

A1) Description and Scope of Data Processing 

Any time our web page is visited, our system collects data and information in an automated fashion from the computer system of the accessing computer. The following data is collected in the process:

  • Information regarding the browser type and the version used
  • The operating system of the user
  • The internet service provider of the user
  • The IP address of the user
  • Date and time of access
  • Websites that are accessed by the system of the user via our website

A2) Legal Basis for the Processing of Data

Legal basis for the temporary storage of data and the logfiles is Section 6 Subsection 1 lit. f GDPR.

A3) Purpose of Data Processing

The temporary storage of the IP address by the system is necessary to facilitate delivery of the website to the computer of the user. To do so, the IP address of the user must remain stored for the duration of the session.

Storing of logfiles is effected to ensure the functionality of the website. In addition, such data helps us to optimise the website and to ensure the security of our information technology systems. An analysis of such data for marketing purposes will not be carried out in this context.

A4) Data Storage

Data is deleted as soon as it is no longer required to fulfil the purpose of its collection. In the event of collection of data for the provisioning of the website this is the case whenever the respective session ends.

In the event of storing of data in logfiles this is after seven days the case at the latest. Storage to exceed such a period is not possible. In such a case, the IP addresses of the users are deleted or redacted so that an allocation of the accessing client is no longer possible.

III-B) Use of Cookies 

B1) Description and Scope of Data Processing

We use cookies to make our website more user-friendly. Some elements of our web page require that the accessing browser can also be identified when the user moves from one page to the next. No personal data is collected in the process.

To do so, the following files are stored and transmitted in the cookies:

  • font = standard cookie variable used by us to reload the fonts in the browser after a page refresh
  • fullcss = standard cookie variable used by us to reload the CSS file in the browser after a page refresh

Maximum cookie lifetime: 730 days

In addition, we use on our website cookies that enable an analysis of the surfing behaviour of users.

This way, the following data can be transmitted:

  • _ga = unique identifier by Google Analytics to identify a user (composed of Client_ID + timestamp) | Default expiration time 2 years
  • _gat = parameter which prompts Google Analytics to reduce the query rate
  • _gid = unique identifier by Google Analytics to identify a user (composed of Client_ID + timestamp) | Default expiration time 24 hours

Data of users collected in such a way are pseudonymized by means of technical measures. Therefore, an allocation of data to the accessing user is no longer possible. Such data is not stored together with other personal data of the users.


When visiting our website, the users are informed via web banner about the use of cookies for analytical purposes and referred to this data privacy statement. In this context, it is also pointed out how the storing of cookies can be disabled in the browser settings.

If you do not want tracking, you can disable it under the paragraph Google Analytics (IV-D) in this data privacy statement.

B2) Legal Basis for the Processing of Data

Legal basis for the processing of personal data while using technically required cookies is Section 6 Subsection 1 lit. f GDPR.

Legal basis for the processing of personal data while using cookies for analytical purposes is Section 6 Subsection 1 lit. a GDPR if the respective consent of the user is on hand. 

B3) Purpose of Data Processing 

The purpose of using technically required cookies is the simplification of use of websites for the users. Some functions or our web page cannot be provided without the use of cookies. For such it is necessary that the browser is also recognised when the user moves from one page to the next.

User data collected via technically required cookies is not used to create user profiles.

The use of analytical cookies also serves to improve the quality of our website and its content. From analytical cookies we gain knowledge of how the website is used; we are then able to constantly optimise our services.

B4) Duration of Storage, Option for Objection and Removal

Cookies are stored on the computer of the user and transmitted from such to our website. This is why you as the user have full control of the use of cookies. By changing your browser’s settings, you may disable or limit the transmission of cookies. Already stored cookies can be deleted at any time. This can also be done in an automated fashion. If cookies are disabled for our website, it is possible that not all functions of the website may be used to the full extent.

III-C) JAPANMARKT.telegramm and Member Newsletter

C1) Description and Scope of the Data Processing

On our web page, there is the option to subscribe the free JAPANMARKT.telegramm and the free Member Newsletter. During the registration for the newsletter, data from the input mask added by iFrame is transmitted to the service provider commissioned by us for e-mail marketing software providers.

The following data is collected:

  • Title
  • First name and surname
  • Company name
  • E-mail address

Furthermore, the following data is collected upon registration:

  • Date and time of the registration

For the processing of data, in line with the registration process, we obtain your consent and refer to this data privacy statement. In connection with the processing of data for the sending of newsletters, with the exception of the provider of e-mail marketing software, data is not forwarded to third parties. Such data is only used for the newsletter to be sent to you.

C2) Legal Basis for the Processing of Data

Legal basis for the processing of data after registration for the newsletter by the user is Section 6 Subsection 1 lit. a GDPR if the consent of the user is on hand.

To the extent this pertains to the sending of a newsletter in line with membership to registered data of our database, legal basis is Section 6 Subsection 1 lit. b GDPR.

C3) Purpose of Data Processing

Collection of the e-mail address of the user is done to deliver the newsletter.

C4) Duration of Storage 

Data is deleted as soon as it is no longer required to fulfill the purpose of its collection. The e-mail address of the user is therefore stored for as long as the newsletter subscription is active.

C5) Newsletter Tracking

To optimise our newsletter offer, we use personalised newsletter tracking. In this context, besides the email address, we also collect activities connected to the newsletters (click behavior).

C6) Option for Objection and Removal

A newsletter subscription may be cancelled by the respective user at any time. A special link is provided in every newsletter for this purpose. Alternatively, you may also send an e-mail to  membership(at)dihkj.or.jp (Member Newsletter) or communications(at)dihkj.or.jp (JAPANMARKT.telegramm).

III-D) Registration (Application for Membership, Members4Members, Event Registration, Position Wanted Posting, Ordering Forms)

D1) Desription and Scope of Data Processing

On our web page we give our users the option to register while providing personal data. In the process, data is entered into a form or into a printed document, then transmitted to us and stored. Forwarding of such data to third parties is not effected.

The following data is collected in line with the registration process:

  • First name and surname
  • Gender
  • E-mail address
  • Telephone number
  • Address (street address, ZIP, city, country)
  • Department
  • Position
  • Company name
  • Membership of AHK Japan
  • Nationality
  • Education
  • Professional experience

At the time of registration, also the following data is stored:

  • Date and time of registration

In line with the registration process, consent is obtained from the user for processing of such data.

D2) Legal Basis for the Processing of Data 

Legal basis for the processing of data is Section 6 Subsection 1 lit. a GDPR if the consent of the user is on hand. If the registration serves the execution of a contract whose contractual party is the user, or the execution of pre-contractual measures, the additional legal basis for the processing of data is Section 6 Subsection 1 lit. b GDPR.

D3) Purpose of Data Processing

A registration of the user is required for the execution of a contract with the user, or for the execution of pre-contractual measures. Your registration may be an application for membership, subscribing for Members4Members, an event registration or a position wanted posting.

D4) Duration of Storage 

Data is deleted as soon as it is no longer required to fulfil the purpose of its collection.

This is the case for data collected during the registration process for the execution of a contract or for the execution of pre-contractual measures if such data is no longer required for the execution of the contract. Even after having entered into a contract, the requirement to store personal data of the contractual partner may remain in existence to fulfil contractual or statutory requirements.

D5) Option for Objection and Removal

As user, you have at any time the option to cancel the registration. Your stored personal data can be amended at any time. To amend or delete your data, please contact communications(at)dihkj.or.jp or membership(at)dihkj.or.jp

If the data is required for the execution of a contract or the execution of pre-contractual measures, a premature deletion of such data is only possible to the extent that contractual or statutory requirements do not preclude deletion.

III-E) E-Mail Contact

E1) Description and Scope of Data Processing

You may contact us via the provided e-mail address.

In such a case, the personal data of the user transmitted via e-mail is stored. In this context, such data is not forwarded to third parties. Such data is only used for the processing of the conversation.

E2) Legal Basis for the Processing of Data

Legal basis for the processing of data transmitted in line with the sending of an e-mail is Section 6 Subsection 1 lit. f GDPR.

If the purpose of the contact via e-mail is the entering into a contract, the additional legal basis for processing is Section 6 Subsection 1 lit. b GDPR.

E3) Purpose of Data Processing

The processing of personal data via e-mail helps us to process the contact that was established and the communication that was sent by you.

E4) Data Storage

Data is deleted as soon as it is no longer required to fulfil the purpose of its collection. This is the case for personal data sent via e-mail if the respective conversation with the user is finished. The conversation is finished if it can be deduced from the circumstances that the respective matter is clarified in a concluding fashion.

E5) Option for Objection and Removal

The user has the option to revoke his consent for the processing of personal data. If the user contacts us via e-mail, he may object at any time to the storing of his personal data. In such a case, the conversation cannot be continued. You may send your revocation of consent and objection to storage in writing via email to communications(at)dihkj.or.jp or membership(at)dihkj.or.jp

All personal data stored in the process of establishing contact will be deleted in such a case.

IV. Forwarding of Personal Data to Third Parties

IV-A) Website Operators

In line with processing, personal data is forwarded to the agency commissioned to run the website as well as to the technical service provider. Such is regulated via a corresponding agreement with the service provider.

IV-B) Social Media Sharing Button

B1) General Notice

Social media plugins usually lead to the fact that every visitor to a website is immediately captured by such services by means of his IP address and that his subsequent browser behaviour is logged. This can also occur if you do not press the button. To prevent this, we use the Shariff method. Here, our social media buttons only establish direct contact between the social network and you only if you click on the respective sharing button. If you are already logged in with a social network, this is done without an extra window for Facebook. Twitter displays a pop-up window in which the text of the tweet can still be edited. This way, you may publish our content in social networks without such networks being able to compile complete surfing profiles.

B2) Facebook

Our website uses plugins of the social network Facebook Inc., 1 Hacker Way, Menlo Park, CA 94025, USA. By using the Shariff method, Facebook only gains knowledge of your IP address and your visit to our website if you click the button. If you use the plugin while being logged in on Facebook, Facebook is able to allocate your use to your user account.

We have no knowledge of any subsequent potential collection and use of your data by Facebook and also have no influence on such. More information can be found in the data privacy statement of Facebook. Regarding the general handling with and the disabling of cookies, we also always refer to our general description in this data privacy statement.

B3) Twitter

Our website uses plugins of the social network Twitter Inc., 795 Folsom Street, Suite 600, San Francisco, CA 94107, USA. By using the Shariff method, Twitter only gains knowledge of your IP address and your visit to our website if you click the button.

We have no knowledge of any subsequent potential collection and use of your data by Twitter and also have no influence on such. More information can be found in the data privacy statement of Twitter. Regarding the general handling with and the disabling of cookies, we also always refer to our general description in this data privacy statement.

IV-C) Google Maps

This website uses the web mapping service Google Maps of Google Inc. By using this website you give your consent to the collection, processing and exploitation of data potentially collected in an automated fashion by Google and its representatives. Terms of use of Google Maps. Further information pertaining to the purpose and scope of data collection and processing by Google can be found on this information page.

IV-D) Website Analysis with Google Analytics

This website uses the service “Google Analytics” provided by Google Inc. (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA) for the analysis of website usage by users. The service uses cookies - text files that are stored on your end device. Information collected via these cookies is generally transmitted to a Google server in the US and stored there. IP anonymization is active on this website. The IP address of the users is shortened within the Member States of the EU and the European Economic Area. Due to such shortening, the personal reference to your IP address is eliminated. In line with the data processing agreement the website operators have entered into with Google Inc., Google Inc. compiles an analysis of website usage and website activity by means of collected data and provides services connected to the use of the internet.

You have the option to prevent the storing of cookies on your device by making the corresponding changes to your browser settings. It is not guaranteed that you will be able to use all functions of this website if your browser does not accept cookies.

Furthermore, by using a browser plugin, you can prevent that information collected by cookies (including your IP address) is sent to Google Inc. and is exploited by Google Inc. The following link will take you to the respective plugin: tools.google.com/dlpage/gaoptout.

You may prevent the capture by Google Analytics by clicking on the below link. An opt-out cookie is placed that prevents the future recording of your data when visiting this website:

For more information on Google data usage see here.

V. Rights of the Data Subject

You have the following rights according to the EU General Data Protection Regulation:

  • If your personal data is processed, you have to right to obtain information regarding the storage of your personal data (Section 15 GDPR).
  • If incorrect personal data is processed, you have the right to correction of such (Section 16 GDPR).
  • If legal requirements are given, you have the right to request the deletion or limitation of processing, and you have the right to object to such processing (Sections 17, 18 and 21 GDPR).
  • If you have given your consent to data processing or if a contract exists pertaining to data processing and if such data processing is carried out via automated processes, you have a right to data portability where applicable (Section 20 GDPR).

Should you exercise your above-mentioned rights, the AHK Japan will review whether statutory requirements are met.

For appeals pertaining to data privacy laws, you may contact the competent supervisory authority.